Monthly Archives: February 2014

The Million Dollar iPad | The Secret to Keeping Things Secret

The Million Dollar iPad – The Secret to Keeping Things Secret
by
Scott Grossberg

You work hard for your clients. And you share and store lots of data. The challenge is that you have an ethical obligation to keep your attorney-client communications and work product confidential. I have long touted the use of cloud storage as part of your paperless office and mobile workflow. That type of convenience has a cost, however. You must know about encryption. That brings with it yet another problem – being able to use encryption with ease. I believe in going to the best for answers. So, I’ve reached out to the publisher of VIIVO – the encryption app that I personally use. I asked if they would take the whole encryption discussion a little deeper. And they agreed.

The article was originally written for my iPad Lawyer Blog readers, but your time (and data) is valuable, too. So, I wanted to share the same information with you. Here’s Matt Little, Vice President of Product Development for PKWARE and Viivo. Take it away, Matt . . .

Oh . . . one more thing. Make sure you read to the end for a very special offer from PKWARE and Viivo.

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The Case for Client Data Encryption
by
Matt Little, VP of Product Development, PKWARE & Viivo

Scott has posed a stellar question to us: Why should lawyers and firms encrypt documents?

Encryption has been a long-standing practice in information security circles and the IT industry. The same can’t be said of attorneys. However, the rampant use of mobile devices to access and share client information has opened up new risks to client files and third-party sharing. To protect these files, Scott has long been suggesting that you make encryption part of your workflow (both inside and outside of your firm).

The American Bar Association has been flush with best practices and CLE programs on encryption and security of client data to cover this rush of new technology. State bar ethics rules vary when it comes to the cloud and mobile data access. They sometimes come with ill-defined caveats like take “reasonable steps to ensure” confidentiality and protection of client data in Dropbox and other clouds (as noted by the Oregon Bar Association’s ethics guidelines). And how about this one – The New York State Bar Association’s ethics recommendations suggest lawyers who share and store data in the cloud employ “available technology to guard against reasonably foreseeable attempts to infiltrate the data that is stored.”

At the heart of all the guidelines is the need for attorneys and firms to keep client data secure. To underscore that, here are four quick-hit areas of concern that support adding encryption to client data:

BYOD & Dropbox: In droves, attorneys are already working from their smartphones and iPads and through cloud service providers like Dropbox, Box and Google Drive. It’s easier to access data on their iPads and smartphones, especially if they’re out of the office or meeting directly with clients or opposing counsel. When it comes to the cloud, Dropbox and other cloud providers just work well. So, partners and IT managers are left with the option of burying their heads in the sand, or giving attorneys protection as they adopt easy tech for sharing and workflows.

Client protection: Ethics and privacy expectations with client data are in the air when the data is out of your hands. As with printed and physical documents, client data shared across devices and into the cloud is increasingly the obligation of the attorney and firm. More state bar associations are updating ethics opinions to cover this fast-changing technological area of client information sharing. Don’t get left unprotected and working in the face of state and national bar rules.

Subpoena: The terms and conditions of any cloud vendor offer no guarantees for protection of your data in the instance of a subpoena (just read through some of Scott’s prior articles on Dropbox). In the same vein, the storage and sharing in the cloud may come under the request and purview of not just a brazen hacker, but also security agencies like the NSA. Encrypting data renders it largely unusable for hackers or snoops, and protected from other unanticipated legal actions.

“Trust no one” security: While there is some level of encryption for information in Dropbox, Box, Google Drive and Microsoft SkyDrive, it’s what security experts call “zero-value encryption.” That is, the cloud vendor holds the keys to be able to lock and unlock the data. Security of information should be something you have control over.

The good news is that – finally – encryption can be easily and powerfully added to the workflow your attorneys and firm are already using for mobile devices and the cloud. It’s less about the “shiny new thing” in technology, and more about keeping attorneys, firms and their clients safe from rampant data risks.

We’re curious how you are – or aren’t – using encryption for protection of client data and third-party exchanges. Let us know directly. Or let Scott know and he’ll reach out to us. And when you’re finally ready to secure your firm’s files with peace of mind, check out the free trial of Viivo through the App Store.

And here’s the special offer we’ve made available to you for being part of Scott’s iPad Lawyer Tribe: If you opt to upgrade to the professional grade version of our software for lawyers and small firms, Viivo Pro, we’ve created a 25% discount just for you. Simply enter the discount code “LAWENCRYPT” when you buy.

Back to you, Scott . . .

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So there you have it. There’s no excuse not to make encryption a powerful part of your iPad success workflow. And there’s no excuse not to make Viivo part of that habit. You can get Viivo here:

http://www.viivo.com/lawyer-file-management/

Now go out and make it a million dollar (and encrypted) day. – Scott

If you enjoyed this, I’d be grateful if you share this with others. That’s right, go ahead and help spread this information by emailing it to a friend, or sharing it on Twitter, Facebook, or Google+. And, if you’re interested in finding out how I can make a presentation to your law firm or association, please contact me at 909-483-1850 or email me at sgrossberg@cgclaw.com.

© 2014 by Scott Grossberg. All Rights Reserved.

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Million Dollar iPad News – Seminars and Apps – 02/17/2014

Good morning, Million Dollar iPad Tribe, and Happy President’s Day!

I know you work hard. So, I trust you’re getting to enjoy a day off or at least taking it a little easier than normal.

Let’s talk about iPad training, first.

For those of you in the legal profession, I’m very excited to announce that “The Blueprint for iPad Success™” Home Study Course is here.

iPad-Lawyer-5-Part-Promo

It’s an audio training course (and more) that shares my exact tips, tricks, and secrets for putting the iPad to incredible use in your law practice. The cool part is that you get to learn at your own pace and in your own place.

When you’re ready to find out more, just go to:

http://theipadlawyer.wordpress.com/home-study/

Tomorrow (2/18), of course, is the BIG event at Apple’s flagship location in San Francisco. If you’re in the area, I would love to meet you face-to-face.

Apple-San Francisco-2-18-2014
Make sure that you register for “Maximize Your Business with iOS: Scott Grossberg.” We kick off is at 6:00 pm and I promise I will rewire your world if you attend.

http://www.apple.com/retail/sanfrancisco/

After San Francisco, it’s off to Palo Alto for Apple on February 19.

Apple-Palo-Alto-2-19-14

http://www.apple.com/retail/paloalto/

I’m back for a little bit and then off to Chicago (more on that later).

On the app front, there are few things to talk about today.

You’ve heard me talk about mind mapping before. While iThoughts HD is my go-to brainstorming and mind mapping app, there is an alternative for you – Ruminate. The publishers have developed a mindmapping app that will help you capture your writing and research. Normally, the app is $4.99. Today it is only $.99. You save $4.00.

App Store Link – https://itunes.apple.com/us/app/ruminate/id418754974?mt=8

Publisher Link – http://ruminateapp.com/

Have you ever thought about using your iPad as a remote control for your desktop/laptop computer? Well now you can explore that option with Splashtop Touchpad. Normally, this app is $1.99. Today it is FREE. You save $1.99.

App Store Link – https://itunes.apple.com/us/app/splashtop-touchpad/id414383034?mt=8

Publisher Link – http://www.splashtop.com/personal

Finally, many of you ask me about email management tools for the iPad. Here’s one you’ll want to explore – MailTamer. Essentially, this app allows you to review, process, and manage emails as a group. You get five different ways to view your email and thus five different ways to group and handle what has been sent to you. Normally, this app is $2.99. Today it is FREE (there is an in-app purchase if you want to use this with multiple email accounts). You save $2.99.

App Store Link – https://itunes.apple.com/us/app/mailtamer/id526936495?mt=8

Publisher Link – http://www.mailtamerapp.com/

And, of course, let me know if you have any questions. I’m committed to being an incredible resource for you.

Now go out and make it a million dollar President’s Day! – Scott

Million Dollar iPad News – Seminars and Apps – 02/13/2014

Greetings, Million Dollar iPad Tribe.

Lots of stuff to go over today so let’s get started . . .

Thanks to all of you who turned out for my recent Apple events in Santa Monica and in Pasadena. It was great seeing old faces and making new friends! The presentation was crammed with information and I’m glad I was able to meet some of you face-to-face and help you dig even deeper on your use of the iPad in business.

As promised, here’s the latest schedule for some of my live iPad events for Apple:

February 18 – San Francisco
6:00 p.m. – Apple’s Flagship Store

Apple-San-Francisco-2-18-14

February 19 – Palo Alto

6:00 p.m. – Apple Briefing Room | Silicon Valley

Apple-Palo-Alto-2-19-14

March 12 – Newport Beach
7:00 p.m. – Apple Briefing Room | Fashion Island

March 19 – Rancho Cucamonga
7:00 p.m. – Apple Briefing Room | Victoria Gardens

March 27 – Chicago
6:00 p.m. – Apple Briefing Room | North Michigan Avenue

Just a quick head’s up. The 5-Part “iPad Lawyer Blueprint for iPad Success™” teleseminar series was a massive success and is now over. If you missed this, imagine me taking you through FIVE 60-minute sessions (each session actually ran longer) and PERSONALLY showing you EXACTLY how I use the iPad. Well, that whole event was recorded and is being turned into a home study course (complete with bonuses).

On the app front, there are some cool deals available today.

You’ve heard me mention Save2PDF. This app takes most file formats and allows you to create PDFs. This is the iPhone version but it works just fine on your iPad (there is a separate iPad app if you’re more comfortable with that). It’s normally $4.99. Today it’s only $3.99. You save $1.00.

App Store Link – https://itunes.apple.com/us/app/save2pdf-for-iphone/id399757657?mt=8

Publisher Link – http://mobile.eurosmartz.com/products/save2pdf.html?src=itunes

Another PDF converter (and so much more) is ACTPrinter – Virtual Printer. This app allows you to print any document from your PC or Mac as well as send PDFs. For those of you who’ve asked about creating PDFs from your email messages – this is the app you might want to use. And . . . you can print from your iPad to any printer hooked up to your desktop computer. Normally, this app is $1.99. Today it is FREE.

App Store Link – https://itunes.apple.com/us/app/actprinter-virtual-printer/id296083171?mt=8

Publisher Link – http://houdah.com/ACTPrinter/

Now go out and make it a million dolar day! – Scott

Million Dollar iPad News – Seminars and Apps – 02/03/2014

Good morning, Million Dollar iPad Tribe. There are a couple of exciting app deals today!

iAnnotate PDF is one of those apps that, once you use, you will wonder how you ever did without it. It’s a complete annotation app for PDFs and gives you a solid way to finally start a paperless workflow. And you can even add photos and voice notes to your annotations. This app is normally $9.99. Today it is only $4.99. You save $5.00.

App Store Link – https://itunes.apple.com/us/app/iannotate-pdf/id363998953?mt=8

Publisher Link – http://www.branchfire.com/iannotate/

There may be times when you need to send group emails. One app that helps you accomplish this is MailShot Pro. This app lets you email groups of contacts right from your Mail app by creating special entries in your address book. MailShot is normally $3.99. Today it is $2.99. You save $1.00.

App Store Link – https://itunes.apple.com/us/app/mailshot-pro-group-email-done/id445996226?mt=8

Publisher Link – http://solubleapps.com/mailshot/

And a reminder – I will be at Apple’s Pasadena Briefing Room location Wednesday starting at 5:30 p.m.

Apple-Pasadena-2-5-2014

While the event is technically “sold out,” there is a waiting list you can sign up for.

http://www.apple.com/retail/pasadena/

Of course, you can always contact me with any specific questions about the event. The week after that, on February 11, I will be at Apple’s Third Street Promenade location starting at 6:00 p.m. (more on that as we get closer to the event).

Now go out and make it a million dollar day. – Scott